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Private Limited Company Registration in India with Online CA Services

Private Limited Company Registration in only ₹4,999

  • Required Documents
  • Annual Compliances
  • Benefits
  • Documents You will get after Registration

Get Free Consultation

    What is Private Limited Company

    A Private Limited Company, often abbreviated as Pvt Ltd, is a type of privately held business entity that limits owner liability to their shares, restricts ownership to a group of private individuals, and prohibits shareholders from publicly trading shares. This structure offers a myriad of advantages, including limited liability protection, separate legal entity status, and perpetual succession, making it an attractive option for entrepreneurs worldwide.

    Private Limited Company represents a versatile and advantageous business structure that combines the benefits of limited liability, separate legal entity status, and perpetual succession. Whether you’re a budding entrepreneur seeking to establish a robust business foundation or an established enterprise looking to restructure, embracing the Pvt Ltd model can unlock a world of opportunities and pave the way for sustainable growth and success.

    Documents Required for Registration of Private Limited Company

    To begin, here's a list of the typical documents you'll need:

    • Proof of Identity and Address: Directors and shareholders need to provide identity proof (such as Aadhar card, passport, or driver’s license) and address proof (such as electricity bills, Gas bills or bank statements or any other proof).
    • Registered Office Address Proof: Documents proving the registered office address of the company, such as a rental agreement or sale deed, NOC, Electricity bill, Gas bill etc.
    • PAN Card: Permanent Account Number (PAN) card of the directors.
    • Passport Size Photograph: Passport size photo each director.
    • Email ID & Mobile Number: Email ID & Mobile Number of each director.
    • Unique Business Name & Nature of Business: Unique Business Name & Nature of Business needs to be provided by client.

    Documents You will get after Registration of Private Limited Company

    After successfully incorporating a private limited company, you will receive several important documents. These documents serve as proof of the company’s existence and are crucial for conducting business and legal transactions. Here are the key documents you’ll typically receive:

    • Certificate of Incorporation: This is the most important document, confirming the legal existence of your company. It includes details such as the company name, registration number, date of incorporation, and registered office address. It is issued by the Registrar of Companies (ROC).
    • Memorandum of Association (MOA): The MOA defines the company’s constitution and outlines its objectives, scope of operations, and relationship with shareholders.
    • Articles of Association (AOA): The AOA sets out the rules and regulations for the internal management of the company, including the roles and responsibilities of directors, shareholder rights, and procedures for meetings.
    • PAN (Permanent Account Number): After incorporation, you need to apply for a PAN for your company. PAN is a unique identification number assigned by the Income Tax Department for tax purposes.
    • TAN (Tax Deduction and Collection Account Number): If your company is liable to deduct or collect tax at source, you’ll need to apply for a TAN from the Income Tax Department.
    • Share Certificates: Share certificates are issued to shareholders as evidence of their ownership in the company. They typically include details such as the shareholder’s name, number of shares held, and the company’s seal.
    • Minutes of the First Board Meeting: The first board meeting of the company is held after incorporation to finalize important matters such as appointment of directors, opening bank accounts, and approval of initial contracts. Minutes of this meeting document the decisions taken.
    • Statutory Registers: Certain statutory registers such as the Register of Members, Register of Directors, Register of Charges, etc., need to be maintained by the company as per the Companies Act, 2013. These registers should be kept at the registered office address of the company.
    • GST Registration Certificate (if applicable): If your company’s turnover exceeds the prescribed threshold, you’ll need to register for Goods and Services Tax (GST) and obtain a GST registration certificates.
    • Director Identification Number (DIN): DIN is a unique identification number assigned to individuals who wish to be appointed as directors of a company in India. It is mandatory for all directors, and each director must have a separate DIN. The application for DIN is made through Form DIR-3 on the Ministry of Corporate Affairs (MCA) portal. Once issued, the DIN remains valid for the lifetime of the director and can be used for multiple directorships.
    • Master Data: In the context of company incorporation, master data typically refers to the fundamental information about the company, its directors, and its shareholders. This includes details such as the company’s name, registered office address, authorized and paid-up capital, details of directors (including DIN), details of shareholders, and their respective shareholdings. Master data forms the basis of the company’s records and is often required for various statutory filings and compliance purpose.

    Register your Private Limited Company with Online CA Services only in 4,999 ( ALL INCLUSIVE )

    Here's a breakup of fees charged by Online CA Services :

    Particulars Fees
    2 Digital Signature Cost ( DSC )
    2,000
    Government fees* ( Stamp Duty , Notary Cost , PAN Fees , TAN Fees etc.)
    2,000
    Professional Charges
    999
    Total Charges (all inclusive)
    4,999
    • Government fees may vary depending on the state of registration & timing of regisration.

    Time Required for Registration of Private Limited company with Online CA Services

    • On Average , It takes around 7-10 working days for registration of private limited company subject to verification of documents by MCA.

    Benefits of Private Limited company Registration

    Limited Liability

    Shareholders’ liability is limited to the extent of their shareholding. This means that the personal assets of shareholders are generally protected from the company’s debts and liabilities.

    Separate Legal Entity

    A private limited company is considered a separate legal entity distinct from its owners. It can enter into contracts, own assets, and sue or be sued in its own name.

    Perpetual Existence

    The company continues to exist even if its shareholders or directors change, providing stability and continuity to the business.

    Access to Capital

    Easier access to capital through the issuance of shares to investors, including family, friends, and venture capitalists.

    Credibility

    Having “Limited” in the company name often conveys credibility and professionalism, which can be advantageous when dealing with customers, suppliers, and lenders.

    Tax Benefits

    Depending on the jurisdiction, there may be tax advantages for private limited companies, such as lower corporate tax rates or tax deductions for certain expenses.

    Attracting Talent

    Offering shares and the potential for growth can help attract skilled employees who are motivated by the opportunity to own a part of the company.

    Ease of Ownership Transfer

    Shares of a private limited company can be transferred relatively easily, providing a way for shareholders to exit or new investors to enter.

    Limited Regulatory Compliance

    While there are still regulatory requirements, they are often less stringent compared to public companies, reducing administrative burdens.

    Brand Protection

    Registering as a private limited company can help protect your brand name, preventing others from using it for their businesses

    Annual Compliances of Private Limited company

    For a private limited company in India, adhering to annual compliance requirements is crucial to ensure legal standing and avoid penalties. Here’s an overview of the key annual compliances:

    1

    Annual General Meeting (AGM)

    • Timing: Must be held within six months from the end of the financial year (i.e., by 30th September of each year).
    • Agenda: Approval of financial statements, declaration of dividends, appointment or reappointment of directors, and appointment or reappointment of auditors.

    2

    2. Annual Return (Form MGT-7)

    • Content: Details of the company’s directors, shareholders, changes in directorship, and corporate governance disclosures.
    • Due Date: Within 60 days from the date of AGM.

    3

    Financial Statements
    (Form AOC-4)

    • Content: Audited financial statements, Board’s report, and the auditor’s report.
    • Due Date: Within 30 days from the date of AGM.

    4

    Income Tax Return (ITR)

    • Content: Details of the company’s income and expenses.
    • Due Date: Typically by 30th September of the assessment year, following the financial year.

    5

    Director’s Report

    • Content: Information about the company’s performance, the board’s views on future prospects, and other statutory disclosures.
    • Due Date: Part of the financial statements submitted with Form AOC-4.

    6

    Form ADT-1

    • Content: Appointment of auditors.
    • Due Date: Within 15 days from the AGM in which the auditors are appointed.

    7

    Board Meetings

    • Frequency: Minimum of four board meetings in a year, with a gap of not more than 120 days between two consecutive meetings.
    • Minutes: Maintain minutes of all meetings in the minutes book.

    8

    Statutory Registers

    • Registers: Maintain various statutory registers, including the register of members, register of directors, and register of charges.

    9

    Form DPT-3

    • Content: Return of deposits, or particulars of transactions not considered as deposits.
    • Due Date: Annually by 30th June.

    10

    Form MSME

    • Content: Details of outstanding payments to Micro or Small Enterprises.
    • Due Date: Semi-annually, on 31st October and 30th April.

    11

    Additional Compliances:

    • Form DIR-3 KYC: Annual KYC of directors.
    • Form BEN-2: Return to the Registrar in respect of declaration under section 90 (Significant Beneficial Ownership).
    • Form MBP-1: Disclosure of interest by directors in the first board meeting.

    10

    Penalties for Non-Compliance

    • Non-compliance can lead to significant penalties for the company and its directors, including fines and potential disqualification of directors.

    Different Types of Private Limited company

    Private Limited Companies are a popular business structure in many countries due to their flexibility and limited liability. Here are some common types of Private Limited Companies, along with their characteristics:

    Limited by Shares :

    • Ownership: Owned by shareholders.
    • Liability: Shareholders’ liability is limited to the amount unpaid on their shares.
    • Features: This is the most common form, where the company’s shares are not publicly traded.

    Limited by Guarantee :

    • Ownership: Owned by members who act as guarantors.
    • Liability: Members’ liability is limited to the amount they agree to contribute to the company’s assets if it is wound up.
    • Features: Often used for non-profit organizations, charities, and clubs.

    Unlimited Company:

    • Ownership: Owned by shareholders.
    • Liability: Shareholders have unlimited liability, meaning they are responsible for the company’s debts without limit.
    • Features: Rare and typically used for specific legal and financial purposes.

    What is Private Limited Company

    A Private Limited Company, often abbreviated as Pvt Ltd, is a type of privately held business entity that limits owner liability to their shares, restricts ownership to a group of private individuals, and prohibits shareholders from publicly trading shares. This structure offers a myriad of advantages, including limited liability protection, separate legal entity status, and perpetual succession, making it an attractive option for entrepreneurs worldwide.

    Private Limited Company represents a versatile and advantageous business structure that combines the benefits of limited liability, separate legal entity status, and perpetual succession. Whether you’re a budding entrepreneur seeking to establish a robust business foundation or an established enterprise looking to restructure, embracing the Pvt Ltd model can unlock a world of opportunities and pave the way for sustainable growth and success.

    Documents Required for Registration of Private Limited Company

    To begin, here’s a list of the typical documents you’ll need:

    • Proof of Identity and Address: Directors and shareholders need to provide identity proof (such as Aadhar card, passport, or driver’s license) and address proof (such as electricity bills, Gas bills or bank statements or any other proof).
    • Registered Office Address Proof: Documents proving the registered office address of the company, such as a rental agreement or sale deed, NOC, Electricity bill, Gas bill etc.
    • PAN Card: Permanent Account Number (PAN) card of the directors.
    • Passport Size Photograph: Passport size photo each director.
    • Email ID & Mobile Number: Email ID & Mobile Number of each director.
    • Unique Business Name & Nature of Business: Unique Business Name & Nature of Business needs to be provided by client.

    Documents You will get after Registration of Private Limited Company

    After successfully incorporating a private limited company, you will receive several important documents. These documents serve as proof of the company’s existence and are crucial for conducting business and legal transactions. Here are the key documents you’ll typically receive:

    • Certificate of Incorporation: This is the most important document, confirming the legal existence of your company. It includes details such as the company name, registration number, date of incorporation, and registered office address. It is issued by the Registrar of Companies (ROC).
    • Memorandum of Association (MOA): The MOA defines the company’s constitution and outlines its objectives, scope of operations, and relationship with shareholders.
    • Articles of Association (AOA): The AOA sets out the rules and regulations for the internal management of the company, including the roles and responsibilities of directors, shareholder rights, and procedures for meetings.
    • PAN (Permanent Account Number): After incorporation, you need to apply for a PAN for your company. PAN is a unique identification number assigned by the Income Tax Department for tax purposes.
    • TAN (Tax Deduction and Collection Account Number): If your company is liable to deduct or collect tax at source, you’ll need to apply for a TAN from the Income Tax Department.
    • Share Certificates: Share certificates are issued to shareholders as evidence of their ownership in the company. They typically include details such as the shareholder’s name, number of shares held, and the company’s seal.
    • Minutes of the First Board Meeting: The first board meeting of the company is held after incorporation to finalize important matters such as appointment of directors, opening bank accounts, and approval of initial contracts. Minutes of this meeting document the decisions taken.
    • Statutory Registers: Certain statutory registers such as the Register of Members, Register of Directors, Register of Charges, etc., need to be maintained by the company as per the Companies Act, 2013. These registers should be kept at the registered office address of the company.
    • GST Registration Certificate (if applicable): If your company’s turnover exceeds the prescribed threshold, you’ll need to register for Goods and Services Tax (GST) and obtain a GST registration certificates.
    • Director Identification Number (DIN): DIN is a unique identification number assigned to individuals who wish to be appointed as directors of a company in India. It is mandatory for all directors, and each director must have a separate DIN. The application for DIN is made through Form DIR-3 on the Ministry of Corporate Affairs (MCA) portal. Once issued, the DIN remains valid for the lifetime of the director and can be used for multiple directorships.
    • Master Data: In the context of company incorporation, master data typically refers to the fundamental information about the company, its directors, and its shareholders. This includes details such as the company’s name, registered office address, authorized and paid-up capital, details of directors (including DIN), details of shareholders, and their respective shareholdings. Master data forms the basis of the company’s records and is often required for various statutory filings and compliance purpose.

    Register your Private Limited Company with Online CA Services only in 4,999 ( ALL INCLUSIVE )

    Here’s a breakup of fees charged by Online CA Services :

    Particulars Fees
    2 Digital Signature Cost ( DSC )
    2,000
    Government fees* ( Stamp Duty , Notary Cost , PAN Fees , TAN Fees etc.)
    2,000
    Professional Charges
    999
    Total Charges (all inclusive)
    4,999
    • Government fees may vary depending on the state of registration & timing of regisration.

    Time Required for Registration of Private Limited company with Online CA Services

    • On Average , It takes around 7-10 working days for registration of private limited company subject to verification of documents by MCA.

    Benefits of Private Limited company Registration

    Limited Liability

    Shareholders’ liability is limited to the extent of their shareholding. This means that the personal assets of shareholders are generally protected from the company’s debts and liabilities.

    Separate Legal Entity

    A private limited company is considered a separate legal entity distinct from its owners. It can enter into contracts, own assets, and sue or be sued in its own name.

    Perpetual Existence

    The company continues to exist even if its shareholders or directors change, providing stability and continuity to the business.

    Access to Capital

    Easier access to capital through the issuance of shares to investors, including family, friends, and venture capitalists.

    Credibility

    Having “Limited” in the company name often conveys credibility and professionalism, which can be advantageous when dealing with customers, suppliers, and lenders.

    Tax Benefits

    Depending on the jurisdiction, there may be tax advantages for private limited companies, such as lower corporate tax rates or tax deductions for certain expenses.

    Attracting Talent

    Offering shares and the potential for growth can help attract skilled employees who are motivated by the opportunity to own a part of the company.

    Ease of Ownership Transfer

    Shares of a private limited company can be transferred relatively easily, providing a way for shareholders to exit or new investors to enter.

    Limited Regulatory Compliance

    While there are still regulatory requirements, they are often less stringent compared to public companies, reducing administrative burdens.

    Brand Protection

    Registering as a private limited company can help protect your brand name, preventing others from using it for their businesses

    Annual Compliances of Private Limited company

    For a private limited company in India, adhering to annual compliance requirements is crucial to ensure legal standing and avoid penalties. Here’s an overview of the key annual compliances:

    Annual General Meeting (AGM)

    • Timing: Must be held within six months from the end of the financial year (i.e., by 30th September of each year).
    • Agenda: Approval of financial statements, declaration of dividends, appointment or reappointment of directors, and appointment or reappointment of auditors.

    2. Annual Return (Form MGT-7)

    • Content: Details of the company’s directors, shareholders, changes in directorship, and corporate governance disclosures.
    • Due Date: Within 60 days from the date of AGM.

    Financial Statements (Form AOC-4)

    • Content: Audited financial statements, Board’s report, and the auditor’s report.
    • Due Date: Within 30 days from the date of AGM.

    Income Tax Return (ITR)

    • Content: Details of the company’s income and expenses.
    • Due Date: Typically by 30th September of the assessment year, following the financial year.

    Director’s Report

    • Content: Information about the company’s performance, the board’s views on future prospects, and other statutory disclosures.
    • Due Date: Part of the financial statements submitted with Form AOC-4.

    Form ADT-1

    • Content: Appointment of auditors.
    • Due Date: Within 15 days from the AGM in which the auditors are appointed.

    Board Meetings

    • Frequency: Minimum of four board meetings in a year, with a gap of not more than 120 days between two consecutive meetings.
    • Minutes: Maintain minutes of all meetings in the minutes book.

    Statutory Registers

    • Registers: Maintain various statutory registers, including the register of members, register of directors, and register of charges.

    Form DPT-3

    • Content: Return of deposits, or particulars of transactions not considered as deposits.
    • Due Date: Annually by 30th June.

    Form MSME

    • Content: Details of outstanding payments to Micro or Small Enterprises.
    • Due Date: Semi-annually, on 31st October and 30th April.

    Additional Compliances:

    • Form DIR-3 KYC: Annual KYC of directors.
    • Form BEN-2: Return to the Registrar in respect of declaration under section 90 (Significant Beneficial Ownership).
    • Form MBP-1: Disclosure of interest by directors in the first board meeting.

    Penalties for Non-Compliance

    • Non-compliance can lead to significant penalties for the company and its directors, including fines and potential disqualification of directors.

    Different Types of Private Limited company

    Private Limited Companies are a popular business structure in many countries due to their flexibility and limited liability. Here are some common types of Private Limited Companies, along with their characteristics:

    Limited by Shares :

    • Ownership: Owned by shareholders.
    • Liability: Shareholders’ liability is limited to the amount unpaid on their shares.
    • Features: This is the most common form, where the company’s shares are not publicly traded.

    Limited by Guarantee :

    • Ownership: Owned by members who act as guarantors.
    • Liability: Members’ liability is limited to the amount they agree to contribute to the company’s assets if it is wound up.
    • Features: Often used for non-profit organizations, charities, and clubs.

    Unlimited Company:

    • Ownership: Owned by shareholders.
    • Liability: Shareholders have unlimited liability, meaning they are responsible for the company’s debts without limit.
    • Features: Rare and typically used for specific legal and financial purposes.

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