Change in Registered Office

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Overview of the Change in Registered Office

Updated on December 31, 2022 04:39:28 PM

The registered office of a company is its official address to which all official communications are sent. Apart from the registered office, a company may have other offices such as corporate, administrative, branch, or factory. However, the registered office must be registered with the Ministry of Corporate Affairs. The location of the registered office is decided by the promoters of the company. Once the registered office is declared through the filing of form INC 22, any changes to the registered office must be notified to the ROC.

The registered office determines the domicile of the company and also determines the jurisdiction of the Registrar of Company (ROC). Any changes to the address of the registered office must be communicated to the ROC within 15 days.

Reason for Change in Registered Office Address

Stakeholders and the board of directors often choose the location of the registered office based on their convenience. However, there are instances where a company needs to change its registered office address:

Growth and Space Constraints: When a company is growing rapidly and its current office space and infrastructure are no longer adequate.

Lease Renewal: When the company’s current lease is expiring and they are considering moving to a new office space.

Market Expansion: When a company is looking to explore new business opportunities and wants to move its registered office to a location with better market prospects.

External Investment: When another company is investing in your company, it may require you to change your registered office address.

Procedure for Change in Registered Office Address

Change In Private Limited Company’s Registered Office Within The Same State

The below-mentioned procedure is followed, in case of any change in the address of registered office of a Private Limited Company from one place to another within the boundaries of same state: A Board meeting is conducted and a decision is made on the same An applicant is required to file Form INC-22 with the ROC and that’s too within 15 days from the date of passing the resolution. Documents Required With Form INC-22 A copy of the current address of the registered office Utility Bills’ copy (not older than 2 months) NOC in relation to the use of Premises obtained from the owner.

Change In The Registered Office Of A Private Limited Company Outside The Boundaries Of Existing Town, City Or Village

When the Private Limited Company shifts its registered office from outside the boundaries of existing city, town or village, following procedure is required to be followed: A board meeting is conducted in which the date, day, time and venue of the Extra Ordinary General meeting is fixed. A decision regarding the change in office address is passed in the Extra-Ordinary General meeting. With the Registrar of Companies Form MGT-14 is filed within 30 days from the date of passing the resolution. Documents Required Form MGT-14 A certified copy of the resolution Within 15 days of passing the decision Form INC-22 is filed with the Registrar of Companies. Form INC-22 A copy of the registered office address A copy of the utility bill (not older than two months) NOC for the use of area obtained from the owner Special Resolution